The following is a step-by-step guide to sending your files to Word-Medex for editing.

• First check that your files are virus-free
• Reduce the size of electronic files
• Upload files via our secure Manuscript Submission Page
• Send your files by e-mail

First check that your files are virus-free:

Before sending your files, make sure that they are not infected with a virus by using an appropriate anti-virus program. In our experience, the most common viruses encountered in manuscript files submitted for editing from Japan are Microsoft Word Macro viruses. For a review of these viruses, check Microsoft website.

Reducing the size of submitted files:

Before sending your files as e-mail attachments, check the size of each file, particularly those of the figures and tables. To prepare figures files that are usually less than 1 megabyte for e-mail transmission, we advise you do one of the following:

• Save files created by your preferred drawing program in PICT or JPG format (for Macintosh users).
• Alternatively, print the file using Print to a file command of your printer to an electronic print file. In the next step, use Adobe Acrobat Distiller program to convert the electronic print file to a PDF file that could be opened by Adobe Acrobat Reader. If you do not have Adobe Acrobat Distiller program, you can prepare PDF files on the internet for a fee (see Adobe Acrobat website
• Or, compress large files using compression programs. You can download these programs for free from the internet. Examples of these programs: WinZip (for Windows and Aladdin DropStuff (Windows and Mac). In addition, some of the recent e-mail programs such as Microsoft Entourage, allows you to automatically compress large file before they are transmitted.